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Grants & Contracts Administrator
District of Columbia
District of Columbia All
JN -062017-3331

The Grants & Contracts Administrator is a position on the finance team and reports to the Associate Director of Finance and Accounting.  S/he will perform the full range of duties associated with all aspects of internal and external reporting associated with grants and programs. This position is the primary financial liaison with program staff and will assist program staff and development efforts with budget, financial information, and calculation needs. Other primary areas are award/grant management, contract management and assistance in writing and submitting proposals and grant applications, provide support in monitoring and coordinating all phases of grant programs from award through close out. While a member of the finance team, the Grants & Contracts Administrator works closely with leadership.
Duties include, but not limited to:

  • Generate and review monthly budget and program reports, investigate variances
  • Research and respond to program staff inquiries about specific transactions
  • Prepare/review journal entries for reclassifications of revenue and expenses related to grant and program reports
  • Review contracts and agreements
  • Manage and assist program staff in preparing grant proposal budgets and ensure various deadline submissions are met
  • Assist program staff with grant reporting and compliance of allowable costs
  • Track progress on programs with restricted funds and thoroughly investigate variances
  • Support program staff with monitoring of sub grants and ensure program staff are performing necessary duties of monitoring sub grantees to ensure activities are being carried out and completed
  • Support the planning, preparation and review of annual organization budgets
  • Assist program staff with budget projections
  • Assist with ad hoc reporting as assigned
  • Provide guidance in compliance with Uniform Guidance, Finance and Accounting policies and procedures
  • Support with monthly close which includes but not limited to calculating overhead, recording revenue, generating monthly activity states and invoices, and tracking payments when needed
  • Ensure that invoicing reflect actual amounts to be paid per contractual terms and meet the requirements of the planned activities for grants and programs
  • Manage the process of creating contracts and track status of each contract until its execution by both parties
  • Retain organization’s official copy of all contracts and file management of contracts and other similar documents
  • Other duties as assigned
  • Bachelor's degree in relevant financial area and at least 5 years of recent experience in accounting and grants/contracts management, Knowledge of Federal compliance requirements OMB Circulars A-122, A-133 Super Circular, and Payment Management System(PMS)
  • Knowledge of cost accounting principles and indirect cost rate calculation
  • Extensive experience with contract and procurement in compliance with the Uniform Guidance, strong attention to detail, solid written and oral communication skills, and a focus on deadlines
  • Customer Service oriented
  • Experience with HRSA’s EHB system is a plus
  • Professionalism and exceptional internal and external customer service skills.
  • Demonstrated ability to work well with both accounting and program staff and translate priorities between teams, including ability to coach program staff on budget development and monitoring
  • Excellent project management skills, including the ability to plan proactively to meet various reporting deadlines.
  • Strong computer skills to include proficiency in MS Office, especially Excel, and experience with accounting system software (Financial Edge a plus) and other database applications
  • Proven skills with principles and practices of federal grants administration, including familiarity with OMB Circulars A-122, A-133 and Super Circular; use of and the HRSA Electronic Handbook (EHB)
  • Ability to communicate effectively both orally and in writing
  • Strong analytical skills
Requires the ability to work independently and in a team environment; ability to manage several projects concurrently; ability to stay abreast of national and state policies and initiatives; ability to incorporate information from diverse sources, analyze information, and recommend course of action to be taken; ability to present balanced information in a divisive environment; and ability to represent the organization at national, state and local organizations and groups.

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