Nonprofit HR is seeking a dynamic, experienced Executive Assistant for one of its nonprofit clients in Washington DC.
The Executive Assistant must be detail-oriented and enjoy working in a fast-paced environment with a small, but highly dedicated and productive team. The Executive Assistant will be a “skilled generalist” who provides a wide range of professional and administrative services that will assist the President in performing their leadership responsibilities and duties. The position requires impeccable written and verbal communication skills, the ability to exercise good judgment in a variety of situations, excellent organizational, administrative, interpersonal, and computer skills, and the ability to balance multiple priorities. This position requires a service orientation, poise, professionalism, attention to detail, flexibility, and the ability to respond in a timely fashion to external and internal requests.
While the Executive Assistant’s primary role will be support of the President, they will also serve as “director of first impressions” by answering incoming phone calls. They will also perform some additional administrative tasks, including distributing mail, logging incoming checks, and ensuring office supplies remain stocked.
· Completes a broad variety of administrative tasks for the President including: managing an active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
· Plans, coordinates, and ensures the President's schedule is followed and respected. Provides "gatekeeper" and "gateway" role.
· Researches, prioritizes, and follows up on incoming issues and requests addressed to the President, including those of a sensitive or confidential nature.
· Works closely and effectively with the President to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place on the horizon.
· Drafts professional, error-free correspondence and memos for the President.
· Performs occasional research for presentations and speeches.
· Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Answer incoming phone calls and professionally route/refer calls to the proper destination.
• Distribute incoming mail to the appropriate party.
• Work in collaboration with the Director of Communications and Operations to ensure smooth and efficient operation of the overall office.
Education and Experience Requirements
• Bachelor's degree required
• Strong work tenure: 5 to 10 years of experience supporting C-Level Executives, preferably in a nonprofit organization
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)